The Roundhouse Day Nursery

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Parent Policy Pack

Nursery Policies and Procedures are updated each year.
Updated packs can be found on the parent notice board.

Here is a small selection of policies and procedures for your perusal.

Admissions Policy

It is our intention to make our nursery genuinely accessible to children and families from all sections of the local and wider community.
In order to achieve this, we will:

  • ensure that the existence of the nursery is widely known in all local communities. We will place notices advertising the nursery in places where all sections of the community can see them when marketing.
  • describe the nursery and its practices in terms that make it clear, that it welcomes fathers mothers and other relations and carers, including child minders. People from all cultural, ethnic, religious and social groups, with or without disabilities.
  • monitor the gender and ethnic background of children joining the group to ensure that no accidental discrimination is taking place.
  • make our equal opportunities policy and inclusion policy widely known.
  • consult with families about the opening times of the nursery to avoid excluding anyone.
  • be flexible about attendance patterns so as to accommodate the needs of individual children and families.
  • provide children with key persons to make their transition into nursery run more smoothly.

*Policy review took place February 2015

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Behaviour Management Policy

We believe that children and adults flourish better in an ordered environment, where everyone knows what is expected of them and the children are free to develop their play and learning without fear of being hurt or hindered by anyone else. We aim to work towards an environment where children can develop self-discipline and self-esteem in an atmosphere of mutual respect and encouragement.
In order to achieve this:

  • Our group will provide a named co-ordinator for behaviour management. She will be responsible for ensuring that all staff are aware of the policy and procedure and incorporate the EYFS within their everyday practice.
  • Rules governing the conduct of the group and the behaviour of the children will be discussed and agreed with staff and explained to all newcomers.
  • All adults in the nursery will ensure that the rules are applied consistently, so that children have the security of knowing what to expect and can build up useful habits of behaviour.
  • All adults will try to provide a positive model for the children with regard to friendliness, care and courtesy.
  • Adults in the nursery will praise and endorse desirable behaviour such as kindness and willingness to share.
  • The nursery has a bullying policy which the staff should use for reference.
When children behave in unacceptable way:
  • they will be asked to stop and given an explanation as to why the behaviour is unacceptable where appropriate.
  • where appropriate staff will try to distract a younger child.
  • where appropriate an older child may be given a period of "reflection" for no more than a few minutes.
  • parents will always be made aware of any issues with a child’s behaviour with details of how the behaviour was managed.
  • in cases of serious misbehaviour, such as racial abuse, the unacceptability of the behaviour and attitudes will be made clear immediately, but by means of explanations rather than personal blame.
  • it will always be made clear to the child or children in question, that it is the behaviour and not the child that is unwelcome.
  • behavioural problems will be handled in a developmentally appropriate fashion, respecting individual children’s level of understanding and maturity.
  • Recurring problems will be tackled by the relevant staff, in partnership with the child's parents and the behaviour management co-ordinator, using objective observation records to establish an understanding of the cause.
  • Adults will be aware that some kinds of behaviour may arise from a child’s special needs.

* All documentation in relation to F4i can be found in the relevant filing cabinet in the Acorn House.
Policy review took place in February 2015.

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Child Sickness Policy

The nursery respectfully asks that you do not bring any child to nursery, whom you know to be unwell. If you are unsure please do not hesitate to contact nursery staff by telephone, before gaining entry to the nursery premises. The nursery requests that you keep in mind the welfare of the other children and consider what you would expect of other parents.

Sickness and Diarrhoea

Please do not bring any child in to nursery who has been suffering from sickness or diarrhoea, in the last forty-eight hours, unless prior consent has been sought and given by the duty manager. Children who suffer diarrhoea due to teething may be admitted, if there are no concerns for any other underlying cause - such as a bug travelling around the nursery.

Common Childhood Diseases

The nursery provides parents with a list of exclusion periods for the more common infectious childhood diseases at induction. Further copies are available on the parent notice board and from the office. Please follow the guidelines listed, if you do have any queries please do not hesitate to contact the duty manager.

Informing Staff

Can you please inform staff of any worries or concerns you may have about your child’s health. We would especially appreciate this if you have concerns that your child may not be well enough to attend nursery on any particular day.
By doing so the staff can then ensure that your child is closely observed and assessed throughout the day. Finally if you do intend to keep your child at home for the day, a courtesy call in the morning to advise staff would be most appreciated.

Informing Parents

Staff will inform parents of any contagious diseases that may be present in the nursery in writing on the front door. If you do not wish to enter the nursery because of any illness, you are welcome to return your child to their home.
Once a contagious illness has been identified staff will do their best to ensure that children stay separated as much as possible to prevent the spread of infection.

Contacting Parents

If a child becomes unwell during the nursery day staff will take steps to contact the child’s parents. If this is unsuccessful staff will use the emergency contact list supplied by parents on the child’s record sheet. In an emergency staff may take the child to hospital for any treatment required, excluding any treatment stated they should not receive on the child’s record sheet.

  • Please note all childhood diseases should be reported to the nursery in order for staff to advise other parents of any potential risk.
  • This includes any risk to pregnant mothers working in the setting or using the service.

Policy review took place in February 2015.

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Complaints Policy and Procedure

At the Roundhouse Day Nursery we aim to provide the highest quality care and all round development for our children. We aim to offer a welcome to each individual child and family and to provide a warm and caring environment within which all children can learn and develop as they play.
We believe children and parents are entitled to expect courtesy and prompt, careful attention to their needs and wishes. Our intention is to work in partnership with parents and we welcome suggestions on how to improve our group at any time. In the first instance your key person will be happy to make them-selves available to you at any time.

Making concerns known

A parent who is uneasy about any aspect of the group's provision should talk over any worries or concerns with the manager Mrs Sarah Flood or the assistant manager Mrs Nicola Bailey.
If the parent does not receive a satisfactory outcome within a couple of weeks, or if the problem recurs, the parent should put the concerns or complaint in writing to the owner Mrs W Casey. At this stage a meeting with the manager and the owner of the group will be arranged and an agreed written record of the discussion should be made. A second meeting should be arranged if the first does not receive a satisfactory outcome.

Most complaints should be resolved informally at this stage.

If the parent and group cannot reach an agreement, it might be helpful to invite an external mediator, one who is acceptable to both parties, to listen to both sides and offer advice. A mediator has no legal powers but can help to clarify the situation.
The mediator will keep all discussion confidential. Meet with the group if requested and keep an agreed written record of any meetings that are held and of any advice given.

The role of the registering authority

In some circumstances, it will be necessary to bring in the local authority registration and inspection unit OFSTED who have a duty to ensure laid down requirements are adhered to and encourage high standards. The registering authority would be involved if a child appeared at risk or where there seemed to be a possible breach of registration requirements. In these cases both parent and pre-school would be informed and an investigation of the complaint would ensue followed by the appropriate action.

We believe that most complaints are made constructively and can be sorted out at an early stage. We also believe that it is in the best interests of the nursery and parents that complaints should be taken seriously and dealt with fairly, in a way which respects confidentiality.

Useful telephone numbers

The Roundhouse Day Nursery, Manager – Mrs S Flood, Tel no.0121 236 8900.

Office for Standards in Education (OFSTED), Complaints and Enforcement Dept, National business Unit, Royal Exchange Buildings, St Ann’s Square, Manchester, M2 7LA, Tel 0300 123 1231.

Policy review took place in February 2015.

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Confidentiality Policy

The nursery’s work with children and families will sometimes bring us into contact with confidential information.
To ensure that all those using and working in the setting can do so with confidence, we will respect confidentiality in the following ways:

  • Parents will have ready access to the files and records of their own children but will not have any access to information about other children.
  • Staff will not discuss individual children, other than for purposes of curriculum, planning or group management, with people other than the parents / carers of that child or any necessary outside agencies.
  • Information given by parents / carers to the nursery leader or key person will not be passed on unless appropriate, to other adults without permission.
  • Issues to do with the employment of staff, whether paid or unpaid, will remain confidential to the people directly involved with making personnel decisions.
  • Any anxieties / evidence relating to a child’s personal safety will be kept in a confidential file and will not be shared within the group except with the child’s key person / child protection co-ordinator or nursery manager.
  • Students on recognised courses or work experience observing in the nursery, will be advised of our confidentiality policy and required to respect it.

All the undertakings above are paramount to the settings commitment to safeguard the well-being of the children in our care. Please see our Safeguarding Policy for further details.
* Policy review took place February 2015.

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Dress Code for Children

We firmly believe that it is important for the children in our care to experience a variety of activities and real life tasks during their time at nursery.
These activities and tasks are vital to your child’s development and it is very important that the children learn to carry these out by themselves without the need for adult intervention.
With that in mind we would respectfully request that you do not dress your child in their "best" clothing or footwear as they may become spoiled or damaged by food, paint or other materials.
Staff always supervise the children’s activities, however they cannot be held responsible for damage to clothing or footwear, as a result of young children having fun and experimenting.
Policy Reviewed February 2015.

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General Health and Safety Statement and Risk Assessment Policy

General statement

It is our policy to:

  • Provide adequate control of the health and safety risks arising from our work activities;
  • Consult with our employees on matters affecting their health and safety;
  • Provide information, instruction and supervision for employees;
  • Ensure all employees are competent to do their tasks, and to give them adequate training;
  • Prevent accidents and cases of work-related ill health;
  • Maintain safe and healthy working conditions; and
  • Review and revise this policy as necessary at regular intervals.

Overall and final responsibility for health and safety is that of the registered person.
The nursery Health and Safety co-ordinator is Sarah Flood.
All employees are required to:

  • Co-operate with their supervisor/manager on health and safety matters;
  • Not interfere with anything provided to safeguard their health and safety;
  • Follow any system of work implemented to protect their health and safety and generally take reasonable care of their own health and safety; and
  • Report all health and safety concerns to an appropriate person (as detailed in this policy statement).
Risk assessment

Sarah Flood has been nominated as the person who will oversee the carrying out of risk assessments in our workplace. We will adopt a pro-active approach by conducting a systematic and up-to-date risk assessment of all areas of our organisation. These risk assessments will establish what needs to happen in your area. This assessment will cover all foreseeable hazards. This is a practical exercise that will lead to the implementation of necessary improvements in the design of our workplace and the way in which we organise work.

We will periodically review our health and safety policy to ensure that it remains relevant to the needs of our staff, organisation and legislative requirements. We recognise that improving health and safety standards is an ongoing process.


As part of our risk management process we are committed to consulting and involving all employees. Your involvement in this process is seen as essential. An important part of our policy is the commitment to provide you with appropriate health and safety training so that they can fulfil competently your health & safety responsibilities - including participating in the risk assessment process.

Monitoring and inspection

Constant scrutiny contributes to the development of a healthy and safe workplace. We will undertake regular inspections and checks to monitor health and safety performance. Your involvement and participation in this ongoing exercise is seen as very important.

Training and information

Sarah Flood has been nominated as the person who will oversee the delivery of health and safety training in our workplace. A key element to achieving safe work practices is knowledge and information. All staff, including temporary workers, will receive health and safety training.

This training will include induction training for new staff, as well as on-going health and safety training for staff on more specific issues associated with their work. Health and safety training will cover all the foreseeable hazards to which employees are exposed and safety measures you must take to protect your health and safety.

If you are required to undertake a task for which you feel you are not competent and where your health or safety might be put at undue risk you are required to report this immediately so that appropriate remedial steps can be taken.

Accident Reporting

The reporting of accidents and dangerous occurrences is a statutory requirement. Certain accidents and ill health that result in a person being absent for three or more days must also be reported to enforcing authorities on standard forms like this. In addition to obvious injury, this reporting covers absence due to ill health from recognised diseases.

All staff are required to report any work related ill health absence or dangerous occurrence. In the event of an accident there will be a formal investigation. This is not to apportion blame but to establish root causes so that we can prevent future accidents.

Signed on behalf of: The Roundhouse Day Nursery: Sarah Flood, Nursery Manager.

Policy Reviewed February 2015.

Medication Policy

The Roundhouse Day Nursery recognises that there are times, when it may be necessary for a child to take medication whilst in our care. We will usually only administer PRESCRIBED medication, but may administer some over-the-counter medications according to the needs of the individual child.
Where possible, medication should always be administered at home. All medicines must be in the original container/packaging and include the medication information leaflet.
We will not normally administer the first dose of any medication in case of any potential reaction.


No medication will be given without prior written consent from parents/carers.

It is the responsibility of the parents/carers to provide a sufficient amount of medication and to ensure that it is in date.

Should a child need to receive medication whilst at the Roundhouse, the parent/carer should personally hand over the medication to a qualified member of staff and ensure that time is taken to fully complete the consent forms.

The medication should be in the original container, as prescribed by the doctor and dispensed by the pharmacist, clearly labelled with:

  • Child’s name
  • Name of medication
  • Strength of medication
  • How much to be given (dose)
  • When to be given (times)
  • Time of last dosage
  • Date dispensed and/or expiry date
  • Length of treatment or stop date where appropriate

A consent form must be completed by parents/carers. A separate form will be required for each medication.

Parents/carers will be required to sign the record of administration form when collecting the child to acknowledge medication administered that day.

Reasons for any non-administration of regular medicines will be recorded and the parents/carers informed on that day.

If a child refuses to take medication, staff will not force them to do so.

We will not restrain a child to administer medication unless it is an emergency (e.g Epi Pen, Asthma Inhaler)

Over the Counter Medicines.

Staff may administer teething gels that are not prescribed by the doctor. However, it is the responsibility of the parent/carer to ensure the medicines are in date and age appropriate.

Parents/carers will need to give written consent to the teething gel being administered by the staff.

All over-the-counter medicines need to be clearly labelled with the child’s name and amount to be given (dose) and time scales (for example only to be given every 4 hours, not more than 4 doses in 24 hours).

It is the responsibility of the parent/carer to ensure teething gels do not contain choline salicylate, which may be harmful.

Emergency Medication

Parents/carers must provide any emergency medications such as Asthma reliever (blue) inhalers, or Epi pens with clear instructions on how to use them. The pharmacy label must be attached to the medication.

It is the parent/carers responsibility to ensure medication is in date and that there is sufficient amount in the setting.

Emergency medication will be kept in the setting and always accessible (never in a locked cupboard/room).

Emergency medication will accompany the child on any off-site visits and will be kept by the member of staff who will administer it, should it be required.

Staff who agree to administer emergency medication will have training from an appropriate health care professional.

In the event of a child refusing to take emergency medication we will always call for an ambulance. Parents/carers will be informed as soon as possible.

Storage and Disposal of Medication

All medication with the exception of emergency medication and those requiring refrigeration will be kept out of reach of children in the nursery kitchen. Medication requiring refrigeration will be stored in the fridge inside a plastic closed container, clearly labelled "MEDICATION". It will be stored separately from food and will not be accessible to the children.

Emergency medication will be accessible to staff at all times.

A regular check will be made of the medication on site. Parents/carers will be asked to collect any medication which is no longer needed, is out of date or no longer clearly labelled.

It is the nursery's policy not to store medication such as paracetamol "just in case" a child may need it. We do not currently have the facilities to do so and staff have indicated a preference not to diagnose children in the setting. Parents are welcome to bring these medications in on the day and complete the associated paperwork.

Policy Reviewed February 2015.

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Mobile Phones, Social Networking Sites, Internet Usage and Photography - Policy and Procedure

The nursery wishes to provide a happy and safe working environment for both the children and adults connected to the nursery. In order to do so we have devised the following policies and procedures for mobile phones, social networking, internet usage and photography;

Mobile Phones
  • The nursery respectfully asks that parents, children and visitors do not use their mobile phones whilst on the nursery premises.
  • Mobile phones should not be used by staff whilst working with the children. They should be stored with the staff members’ personal belongings in the office and will either be switched off or onto silent mode, during their normal working day.
  • Staff may use mobile phones on trips and outings for necessary calls, that are work related.
  • Staff may use their mobile phones, on the premises during their lunch break. However phones should only be used in designated child free areas, such as the main office, or preferably outside.
  • Any staff witnessing the use of mobile phones by parents, children, visitors, or staff outside of the designated areas, should challenge the person concerned or report the matter to the duty manager.
  • It is forbidden to take photographs or videos of the children using a mobile phone. Anyone found taking photographs or videos of the children will face disciplinary action.
Social Networking Sites
  • Staff should never use social networking sites to refer to the nursery, its parents or children or any other persons that visit the setting.
  • Staff should never share confidential information in connection with the nursery over social networking sites - in line with the nursery confidentiality policy.
  • It is nursery policy that staff using social networking sites, do not befriend parents or children registered with the nursery online.
  • It is nursery policy that staff using social networking sites, do not befriend students or volunteers connected with the nursery, whilst they are working at the setting.
  • Staff that have friends on social networking sites that become parents at the setting, should ensure that they do not discuss any matters in relation to the nursery via social networking sites.
  • Any form of communication via social networking sites, that is deemed to be bullying by the management team, will not be tolerated and will be dealt with in line with nursery bullying policy. This may include disciplinary action and/or dismissal.
  • The nursery uses photographs of children for a variety of reasons, for example to provide evidence of a child’s progress, for display purposes, and to build portfolios of the children’s achievements for Ofsted
  • Parents will be required to sign to say that they agree to their child being photographed as part of their nursery contract.
  • Parents will be required to sign a separate permission slip if certain visitors to the setting wish to take photographs, or the children are photographed in connection with an outside activity.
  • Staff will only allow children with completed permission slips, to be photographed. The nursery will gain assurance that any images stored will be disposed of responsibly beforehand.
  • It is nursery policy that children will not be photographed by staff on personal cameras or mobile phones.
  • Parents may request photographs of their child from nursery staff, however they may not take photographs themselves or use personal cameras to do so, unless they are separated from the group and supervised by staff.
  • The designated nursery camera is kept within the main office. Staff who wish to take photographs should log the usage of the camera to include their name, the time, the date, and what they are photographing. The same member of staff must sign the camera back in after use.
  • Photographs will be deleted from the camera once the images have been transferred to the nursery computer where they are stored securely.
Video recording
  • The nursery may video children for a variety of reasons, for example to provide evidence of a child’s progress, for display purposes, and to build portfolios of the children’s achievements for Ofsted.
  • Parents sign to say that they agree to their child being videoed as part of their nursery contract.
  • It is nursery policy that children will not be videoed by staff on personal cameras.
  • The designated video camera should be kept within the main office. Any staff who wishes to use the camera should log the usage of the camera to include their name, the time, the date, and what they are recording. The same member of staff must sign the camera back in after use.
  • If any recording is made of the children for parents to purchase, for a special event such as a Christmas production, specific written permission will be sought from parents of the children involved.
Computer / Internet usage
  • Staff are required to support the children in using the computer, and allow them to develop their independence and skills at the same time.
  • Children may have access to the computer at nursery. However this computer does not have access to the internet, there is therefore no issues surrounding internet access for the children involved.
  • There is internet access available for staff wishing to use the internet in connection with their work.
  • Staff wishing to use the internet will seek permission from the management team and be closely monitored whilst online. Staff will complete a usage log sheet giving details of name, date, time of usage and reasons for usage.
  • It is expressly forbidden for staff to access the internet without gaining full permission beforehand.

Policy Reviewed February 2015.

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Parent Partnership Policy

We understand that leaving a child in the care of others can be a worrying experience. At the Roundhouse we want parents to feel as relaxed and comfortable as possible, to ensure that the children’s time with us is as happy and productive as it can be.

We believe it is essential to build a strong and positive relationship with parents, as we understand that parents are experts on their own child. At the Roundhouse parents are seen as partners in the care of their child and it is essential that this relationship is built right from the very beginning. Good communication is the key to this whole process. If staff and parents keep each other informed about each individual child, this shared information will help to bridge the gap between nursery and home. This will help to ensure that the needs of each individual child and their family are met. Staff work hard to develop open and honest relationships with each family, they keep parents updated on nursery life and provide lots of opportunities to share information about their home life.

Information shared with parents on admission will include:
  • Relevant nursery policies and procedures and a policy signature form for parents to sign.
  • A settling in policy and procedure.
  • Transition document including settling in sheets for parents to complete about their child.
  • Nursery ethos and mission statement.
  • Details on fees, holidays and sickness.
  • Information on items that parents need to supply e.g. suitable clothing, nappies etc
  • Nursery terms & conditions.
Parents should provide staff with all relevant information about their child including:
  • Their physical and mental development
  • Their likes and dislikes
  • Medical conditions
  • Allergies
  • Special diets
  • Religion
  • People authorised to collect their child
  • Emergency contact numbers

Any information which is provided will be treated as confidential. This information will only be shared with key staff or in some circumstances, relevant outside agencies as described in the nursery confidentiality policy.

Once a child is settled into nursery.

It is important that lines of communication remain open. It should be seen as the parent’s responsibility to let their key person know about any changes in circumstances, especially significant events that may affect a child’s behaviour.
It is equally important for parents to pass on information regarding any existing injuries on their child, such as bumps, cuts and bruises caused by accidents at home. We will use this information to monitor the child and keep relevant staff informed.

It is also important to inform the staff about any absences, such as holidays, sickness, family emergencies etc. Parents will be contacted by the nursery by telephone, if a child does not attend for more than 2 of their allocated days.
In order for parents to be kept updated have an input into how the setting is operated, we offer the following:

  • Regular letters home. Keeping parents updated on the day to day running of the nursery
  • Key Person. As part of this developing relationship with the setting your child will be allocated a key person, this will enable you to have a direct member of staff to talk to and put forward any questions or concerns you may have.
  • Newsletters. Keeping parents updated on what has been happening at nursery and plans for the future.
  • Parent questionnaires. Handed out yearly, inviting parents to give their honest opinion about the service we provide and an opportunity to share their comments and ideas for improvement.
  • Consultation Evenings. Twice a year there is an opportunity to meet with your child’s key person. During this time you will be able to see the progress your child is making though their own personal learning journey, which includes observations made by staff, photo evidence and work products.
  • Parent Suggestion Boxes. Comments, concerns or suggestions, that you wish to put forward anonymously or otherwise. These can be posted into the suggestion boxes in the main hallways, the management team review these on a regular basis.
  • Day trips and Social Events.
  • Information on the Nursery Curriculum. Posted on the parent notice boards on a weekly basis.
  • Information and Records on the Children. Parents are made aware of what information is kept on their child and who is able to access that information.
  • Consent Slips. Staff may need to gain written consent for some nursery activities including some trips and outings, any medication, first aid and photographs.
  • Curriculum Evenings. Held yearly to help parents have a clearer understanding of the nursery curriculum, including planning, observation and assessment.
  • E Mail. Informing parents of ideas for the coming week, following careful observation of the children. This has proved successful in providing parents with an opportunity to contribute to their child’s learning.
  • Complaints Policy. The nursery has a procedure for parents to follow in the event of a complaint. The policy is contained in the parent pack presented at induction.
  • Careful Staff Deployment. The staff at employed at the nursery, have a range of experience. The nursery manager is careful to consider the staff’s strengths when deploying them. Parents are made aware of who is looking after their children throughout the day and how the management team is made up.
  • Home Link Books. The nursery provides a home link book for each child. They add in suggestions for activities to complete at home, in line with the nursery planning. The books are then sent home and the parents are encouraged to complete them over a weekend period. This gives staff an insight into the children’s home life and provides opportunities for the parents to take part in their child’s learning.
  • I Can Do Board. There is a board in the hallway for parents to share information about what their child can do. Information can be in the form of photographs, post it notes, certificates etc
  • Dads Day. As the nursery is mainly staffed by females, we realise that it can be quite a daunting environment for some males. In order to encourage male parents into the setting we organise a dads day. During the day dads are invited into the setting by personal invitation made by their child. There are fun activities to take part in such as water play, clay, paint, construction etc.
  • Support. Staff at nursery have been chosen for their friendly and approachable manner. They will do their utmost to offer parents their support where necessary.

Further information on the roles of the management and the staff, the running of the nursery, conditions of registration for Ofsted or the inspection process can also be provided on request.
Policy Reviewed February 2015.

Safeguarding Children Policy Statement

Anyone who comes into contact with children and families has a responsibility to safeguard and promote their welfare. Professionals have a duty to do so.

Safeguarding and promoting the welfare of children means:
  • Protecting children from maltreatment;
  • Preventing impairment of children's health or development;
  • Ensuring that children are growing up in circumstances consistent with the provision of safe and effective care; and
  • Taking action to enable children in need to have the best life chances *
  • Birmingham Safeguarding Children's Board (BSCB) 2015.

The Roundhouse Day Nursery will do everything in our power to safeguard children and vulnerable adults from all forms of abuse and harm.

We provide a safe and secure environment, in which children will thrive and develop and where all aspects of their welfare protected. The word child or children in this instance refers to any person under the age of 18 years. It will therefore cover some young adults, such as students and work placements, as well as the children in our care.

An act of violence or abuse against a member of staff, a student, a person carrying out a work placement or volunteer who is under 18 years of age, will be treated as child abuse and dealt with accordingly.

The nursery safeguarding policy applies to all children regardless of gender, ethnicity, disability, sexual orientation or religion and in particular recognises the needs of children from minority ethnic groups and children who are disabled as detailed in the nursery Equal Opportunities and Inclusion polices.

All of the nursery policies and procedures carry an element of safeguarding in one form or another, please see policy check list for a complete list. In particular policies such as Safeguarding and Child Protection, Health and Safety, Safe Recruitment of Staff, Mobile Phone Policy, Social Networking and Photography. Plus Equal Opportunities, Complaints, Bullying, Disciplinary and Staff Code of Conduct. The policies and procedures are in place to help guide staff in their understanding of the children’s needs. There is ongoing risk assessment procedures which take into consideration staff, children, families and the fabric of the building plus outside areas in use.

In order to safeguard the children in our care, staff are effectively deployed. Staff will receive relevant training and support to carry out their role effectively. They are supervised carrying out their roles and responsibilities and regularly assessed. Supervision meetings are carried out to ensure further training needs are discussed and met. The designated lead practitioner will run through aspects of the safeguarding policy and procedure during each staff meeting and following any review.

Any child using the services of The Roundhouse Day Nursery, and anyone acting on behalf of such a child, may complain to the manager about any aspect of the service they receive. This can be done informally or formally using the nursery complaints procedure, a copy of which is situated in the entrance hall of both buildings.

Statement Reviewed February 2015.

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Safety-Policy and Practice.

The safety of young children is of paramount importance. In order to ensure the safety of both the children and the adults, the nursery will ensure that:

  • A risk assessment of the whole work environment will be carried out on a regular basis.
  • Safety checks on premises, both indoors and outdoors are made before the day begins.
  • Staff should make use of all safety equipment provided for example using stepladders when putting up friezes or displays.
  • All children are supervised by adults at all times during the day.
  • Any students or volunteers are supervised at all times and not left alone with the children, unless qualified to at least NVQ Level 2 and deemed as suitable.
  • A folder is available at each session for the reporting of any accidents or incidents.
  • Safety monitoring includes regular checking of the accident and incident record.
  • All adults are aware of the systems in operation for the children’s arrivals and departures and a security intercom system is in operation during these times.
  • Children will only leave the group with authorised adults.
  • The main entrance is never locked whilst the children are inside.
  • Staff will take extra care when supervising children outside- remembering danger from strangers.
  • The layout of the nursery allows children and adults to move safely and freely between activities.
  • Fire doors are never obstructed.
  • Walkways and stairways remain clear at all times.
  • Babies are strapped into high and low chairs at all times when in use.
  • Fires/heaters/electric points/wires and leads are adequately guarded.
  • All dangerous materials, including medicines and cleaning substances, are stored out of reach of children and a dangerous substance list is displayed.
  • Children do not have unsupervised access to kitchens, cookers or any cupboards storing hazardous materials including matches.
  • Fire drills are held at least every six months, or when necessary.
  • A register of both adults and children is completed as people arrive so that a complete record of all those present is available in an emergency.
  • A correctly stocked first aid box is available at all times.
  • Fire extinguishers and portable appliance testing are carried out annually.
  • Whenever children are on the premises at least two adults are present.
  • Large equipment is erected with care and checked regularly.
  • No hot drinks are allowed at all in any of the children’s rooms.
  • All floor surfaces are kept as dry as possible and barriers are used when floors are wet or cleaned.
  • Activities such as cooking, woodwork and energetic play receive close and constant supervision,
  • Sharp objects or scissors will be kept out of the reach of children unless on a supervised activity.
  • On outings, the adult: child ratio will be maintained at the correct levels.
  • Children who are sleeping are checked regularly, this is recorded.
  • Age consideration will be given at all times when using toys.
  • Broken toys are reported and discarded immediately.
  • Internal safety gates are used as necessary.
  • Sensible shoes are worn by all staff.
  • The premises are checked before locking up at the end of the day.
  • Any electrical points in reach of the children are made safe using safety covers.

Policy Reviewed February 2015.

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Settling in Nursery-Policy and Practice

We want children to feel safe and happy in the absence of their parents, to be able to build successful relationships with other adults and their peers, and be able to share with their parents afterwards the new learning experiences they have enjoyed at nursery.

In order to accomplish this we will:

  • encourage parents to visit the nursery with their children during the weeks before admission is planned.
  • introduce flexible admission procedures, to meet the needs of individual families and children.
  • make clear to families from the outset that they will be supported in the nursery for as long as it takes to settle their child.
  • reassure parents whose children seem to be taking a long time settling into the nursery.
  • introduce new families into the group on a staggered basis, for example two new children a day, for a week, maximum in each room.
  • encourage parents, where appropriate, to separate from their children for brief periods at first, gradually building up to longer absences.
  • provide families with a key person who will act as a point of contact between the nursery and home - this person may change as relationships develop between staff and families, to include the "best fit" for each child.

Children cannot play or learn successfully if they are anxious and unhappy. Our settling procedures aim to help parents to help their children to feel comfortable in the nursery, to benefit from what it has to offer, and to be confident that their parents will return at the end of the session.

Policy review took place February 2015.

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Staffing and Employment Policy

A high adult: child ratio is essential in providing good quality nursery care.

In our nursery

Our key person system ensures that each child and family have specified adults within each room who take a special interest in them.

The adult child ratios for each age group are:

1 member of staff to 3 children aged 0-2 years. 1 member of staff to 4 children aged 2-3 years. 1 member of staff to 8 children aged 3-8 yrs.

Regular staff meetings provide opportunities for staff to undertake curriculum planning and to discuss the children’s progress and any difficulties.

We work towards an equal opportunity’s employment policy, seeking to offer job opportunities equally to both women and men, with or without disabilities, from all religious, social, ethnic and cultural groups.

Most of our staff are qualified nursery nurses. All staff see safeguarding the children as a top priority.

Regular in-service training is available to all staff, both paid and unpaid, through the local authority and training agencies such as Fast Training, Paragon, Crackerjack and Omega.

We support the work of our staff by means of regular monitoring/ appraisals.

We are committed to recruiting, appointing and employing staff in accordance with all relevant legislation.

Policy reviewed February 2015.

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Contact Us

The Roundhouse Day Nursery
101 St Vincent Street,
Birmingham, B16 8EB
P: (0121) 236-8900

About Us

The Roundhouse Day Nursery is a small, friendly nursery situated just off Broad Street in Birmingham City Centre. The nursery was set up in June 1999, expanded in April 2002 and has been going from strength to strength since that time.

The nursery's principle aim is to provide a safe, happy and stimulating environment for young children, keeping all of their development needs in mind.

The children in our care are provided with a wide range of carefully planned play / learning activities which in turn cater for each individual child's needs. Staff observe and assess all children in their care and complete detailed development files which are shared with parents on a regular basis. Activities are carefully constructed and are based around the children’s natural interests to support their learning and development.

... Rated as 'Outstanding' in our last OFSTED report


Quotes from the latest Ofsted Report.

  • "This is a delightful nursery that reflects the interests and experiences of all children..."
  • "Children thrive in this nurturing environment, because their care and well-being is prioritised by practitioners..."
  • "Managers and practitioners are reflective, highly motivated and hold high aspirations for maintaining high quality practice that underpins every aspect of their work..."

Glenda Parker - Early Years Consultant.

"The manager and the staff within the setting were very welcoming and open to new suggestions, to further build on good practice within the setting".

Kay Mirshahi – Early Years Consultant

"A definite strength of this setting is its strong interactions and positive relationships with the children, parents and staff who attend the nursery. The manner in which the staff spoke to the children was exemplary".

... : Excellent care

My children have been attending the Roundhouse nursery for the last 4 years and I have recieved an examplary service. The nursery itself is a clean healthy environment, the staff are very caring to both children and parents and both of my children have thrived during their time at the nursery, I recommend this setting to anyone looking for a highly skilled team of experts to care for their children, the team absolutely deserve the outstanding Ofsted report they recently recieved.

... : Brilliant nursery

My daughter has been attending this nursery for about 8 months now and can honestly say that she is thriving there! It is really difficult to leave your child at nursery for the first time but staff here are amazing, fun and most importantly very caring! I still call the nursery a few times a day and the staff are always happy to speak to me and let me know how my little one is getting on. my daughter does so many different activities at the nursery and she is learning along the way!! Couldn't speak highly enough of the roundhouse nursery!!